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Proposed Operating Principles Changes

On May 23, 2019, the ACOPA Leadership Council voted to change the Operating Principles for the ASPPA College of Pension Actuaries (ACOPA) to remove the positions of Secretary and Budget Officer from the Leadership Council.  These positions are non-voting members of the ACOPA Leadership Council under Article V of the Operating Principles.  

Under Article VI of the Operating Principles, the duties of the Secretary are to:

            “…record and file minutes of all meetings of the College, the Leadership Council, and the Executive Committee; send all notices of meetings; and in general perform all customary duties of the office of Secretary.”

Under Article VI of the Operating Principles, the duties of the Budget Officer are to:

            “prepare an annual budget and act as a liaison to the Finance and Budget Committee of ASPPA.”

Since the establishment of the American Retirement Association (ARA), and the concurrent establishment of ASPPA and ACOPA as sister organizations under ARA, the duties of the Secretary and Budget Officer have been completed by professional staff of ARA. In order to have a more streamlined leadership structure, the positions of Secretary and Budget Officer are proposed to be eliminated. The position of Vice President(s) is not affected by this proposed change.

Under Article XI of the Operating Principles, ACOPA may amend its Operating Principles from time to time.  Once the proposed amendment is approved by the Leadership Council, a copy of the proposed amendment is sent to members of ACOPA, for not less than 35 days prior to the date set by the Leadership Council for the return of ballots.  A quorum of one-tenth (1/10) of the members entitled to vote is required to approve the proposed amendment. 

The proposed amendment to the ACOPA Operating Principles is shown in a red-line pdf document, where references to Secretary and Budget Officer are removed.  If this proposed amendment is approved by members of ACOPA, the upcoming nomination process for electing Leadership Council members will be accordingly modified.

About the Election Process

2019 Election Dates

Election Commissioner: Bill Karbon, MSPA, CPC

Call for Nominations: June 5, 2019

Close of Nomination Period: July 1, 2019

Election Commences: July 17, 2019

Election Closes: August 2, 2019

An “Election Commissioner” shall be appointed by the President no later than ninety (90) days prior to the beginning of the Annual Business Meeting. The Election Commissioner shall solicit Leadership Council Nominations from the Membership electronically no later than sixty (60) days prior to the beginning of the Annual Business Meeting. Upon receiving any Leadership Council Nomination, the Election Commissioner shall immediately notify the Nominated Candidate. All such Nominated Candidates seeking election to the Leadership Council must submit an electronic Nomination Acceptance and a statement by another Member seconding the Nomination no later than thirty (30) days before the Annual Business Meeting, at which time the Nominations Process is closed. Upon the closing of the Nominations Process, the Election Commissioner shall notify all Members electronically of the identity of the Nominees and shall arrange for the election of the Leadership Council Members as described herein.

In the event that any Nominated Candidate has not submitted a Nomination Acceptance by the close of the Nominations Process, or if there are an insufficient number of candidates for the open positions, the Election Commissioner shall so notify the Leadership Council, which shall have seven (7) days in which to choose and obtain the Nomination Acceptance of an Alternate Nominee or Nominees. In choosing any Alternate Nominee, the Leadership Council is authorized to select and obtain a Nomination Second and Nomination Acceptance from any Member in Good Standing.

The Election Commissioner shall be ineligible to run as a Leadership Council Member.  Voting for Leadership Council Members shall be conducted electronically by the Election Commissioner. The Voting Process will commence no later than twenty-one (21) days before the Annual Business Meeting and be completed at least three (3) business days before the Annual Business Meeting.  Those Nominees with the highest number of votes shall be elected. The President shall not vote, except in the event of a tie, and will do so at the Annual Business Meeting.  The Election Commissioner, or delegate, shall announce the voting results at the Annual Business Meeting. Results shall not be valid unless a quorum of one-tenth (1/10th) of the Members entitled to vote have cast ballots pursuant to this section.